👤 Your Details

Business Name

Your Name

Address

Phone (optional)

VAT Number (optional)

🏢 Client Details

Client Name / Company

Client Address

Client Email (optional)

📋 Invoice Details

Invoice Number

Currency

Invoice Date

Due Date

Payment Terms

📦 Line Items

Description	Qty	Unit Price	Total
			0.00

Subtotal 0.00

Add VAT

VAT (20%) 0.00

Discount

Discount −0.00

Total Due 0.00

💳 Payment Details (optional)

Bank Name

Sort Code

Account Number

PayPal Email

Custom Payment Instructions

📝 Notes (optional)

Why Use a Professional Invoice?

Get paid faster. A clear, professional invoice with payment details and due dates reduces back-and-forth and gets money in your account sooner.
Build credibility. A well-formatted invoice signals that you're a serious professional — not someone who dashes off a quick email asking for payment.
Stay legally compliant. In many jurisdictions, invoices must include specific information (your name, address, VAT number, etc.) to be valid tax documents.

What Should Every Invoice Include?

Your full name or business name and contact details
Client's name and address
A unique invoice number for record-keeping
Invoice date and payment due date
Clear description of goods or services provided
Quantity, unit price, and line totals
Subtotal, any applicable VAT/tax, and discounts
Total amount due — prominently displayed
Payment terms and accepted payment methods
Bank details or payment instructions

Invoice Payment Terms Explained

Payment terms tell your client when you expect to be paid. Here are the most common ones freelancers use:

Due on Receipt

Payment is expected immediately upon receiving the invoice. Best for one-off projects.

Net 7

Payment due within 7 days. Good for small projects or clients you trust.

Net 14

Payment due within 14 days. A reasonable middle ground for most freelance work.

Net 30

Payment due within 30 days. The most common term — standard for larger companies.

Net 60

Payment due within 60 days. Typically used with enterprise clients — beware of cash flow impact.

Always agree payment terms before starting work, and include them in your contract and on every invoice. Learn more about protecting your payments in our guides below.

Never Chase a Late Invoice Again

Landolio's free automated reminders send polite follow-ups to your clients so you don't have to. Focus on your work — we'll chase the money.

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Related Resources

Dive deeper into invoicing best practices and protect your freelance income:

Freelance Invoice Generator